Brainspace Corporation: Reinforcing eDiscovery Workflow through Text Analytics

Dave Copps, Founder and CEO Early on in his consulting days, Dave Copps realized the magnitude of the problem brewing in managing the deluge of unstructured data being generated every day. With exponential increase in data volumes intimidating legal markets, the methodologies to analyze and investigate also needed to evolve accordingly. What if someone could read millions of documents and build collective intelligence out of the unstructured data? How insightful would that be! With his unique blend of curiosity and domain knowledge, Copps pondered over this scenario to thoughtfully design a solution. A serial entrepreneur, Copps’s career graph traces an unconventional trajectory with disruptive innovations in the areas of semantic search, machine learning, and Artificial Intelligence (AI). Copps, the Founder and CEO of Brainspace says, “We literally build brains—a hyperspace of documents and concepts—that learn and connect users to documents, ideas, and people. The name Brainspace seems the most appropriate for what we do.”

Copps’s Texas-based firm builds software solutions that reinvent how organizations connect people with key content and expertise. Brainspace, the company’s advanced text analytics platform, is a breakthrough in offering in-depth insights into large legal datasets in staggeringly short timeframes. Brainspace is committed to augmenting human intelligence with incredible analytic capabilities that surface learning dynamically through advanced, interactive visualizations. “We have seen massive success in accelerating review and dramatically improving early case assessment. The tool is powerful and flexible enough to enhance any part of the e-Discovery workflow,” explains Copps. “Our customers have reported as much as 90 percent reductions in their early case assessment efforts by using our legal suite, Discovery 5—a comprehensive solution for analyzing unstructured data in law firms.”

Leading international consulting firms, as well as legal service providers such as Deloitte, KPMG, PwC, Huron, Clutch Group and many others have standardized on Brainspace technology to power their legal technology practices. They trust Brainspace to provide analytics capabilities that impart their eDiscovery platforms a distinct technology advantage. For instance, at LexisNexis, a leading legal publisher, Brainspace powers TotalPatent, their patent discovery product. The Lexis Brain holds the record of being the largest Brainspace in the world, with over 350 million documents.

Unlocking the Hidden Meaning

Law firms and legal service providers are trying to convert the knowledge in a case into an advantage or an asset. Every case contains documents, related conversations and emails, with conceptual relationships that change dynamically as new information flows into the system. Brainspace’s patented text analytics platform is capable of ingesting unstructured text at a rate of nearly 2 million documents per hour, dynamically learning without taxonomies or ontologies.
It identifies, analyzes, and visualizes the meaning hidden among millions of documents to bring forth relevant data and relationships. This unique methodology enables quicker results for use in eDiscovery, digital forensics, investigations, and large-scale text analytics applications. Business professionals, analysts, and domain experts can use Discovery 5 to evaluate and mitigate risks, and uncover insights and opportunities.

“Once we build the brain, we offer industry-leading visual analytics on top of unstructured information, giving users the ability to visualize the entire data set, painting a picture of big data,” states Copps. Brainspace is committed to provide unrivaled transparency, both in user experience and in understanding and defending results. Four basic features anchor the experience of Discovery 5 allowing users to visualize and explore unstructured information. Brainspace Discovery’s transparent concept search intelligently extracts and expands key concepts to find related documents and present the user with the information needed toboth understand and control the outcome. The visual analytics feature of Brainspace intelligently clusters documents with related concepts into an interactive wheel visualization. This enables end users to not only visualize their entire dataset in one go, but also traverse it quickly, explore, and ascertain where topics of interest lie and which clusters of documents are non-responsive. The communication analysis feature allows easy visualization and navigation of the communication network in an organization or case. “It is a great way to understand, ‘who-said what’ and ‘who is-talking-about-what’,” says Copps. The social discovery element of the application can surface the social graph of people who are discussing a particular topic related to a case. The fourth feature, document classification, allows automatic classification of large document volumes. “As users choose exemplar documents in a certain category, Brainspace learns about that category from the example and automatically discovers similar documents,” explains Copps. The software’s all-new predictive coding workflow is not only unique in methodology, but also provides industry-leading accuracy in document matching.

Designed for massive scalability to accommodate virtually any size datasets, Brainspace distributes data intensive processes across multiple servers. The platform’s Discovery Application Server provides interactive visualizations and uncovers connections through large datasets in an organization. The Learning Server dynamically constructs brains from billions of pages of unstructured content, automatically detecting and relating concepts, as well as de-duplicating and clustering documents. Discovery’s Analytics Server on the other hand enables users to re-cluster document results on the fly, revealing new insights in minutes.

The Brainspace Advantage

Experts in user experience and visual design thoughtfully craft Brainspace’s products. “Our novel UI design is extremely easy-to-use regardless of the size of the dataset. Analysts and attorneys can be highly effective with almost no training,” says Copps.
Apart from vertical-specific use cases, large amounts of unstructured text are challenging to analyze across organizations. For instance, in a top consulting firm, they conduct an annual exercise of sending questionnaires and receiving answers from over 8000 employees. 75 consultants pour over these answer sheets over a 30-day period to evaluate and report, costing about a million dollars. After using Brainspace Discovery, they were able to get the work done with just five consultants over a five-day period and achieve better results with barely two hours of training. The significant reduction in labour from 75 to 5 consultants drastically brought down the cost to $15,000, in addition to the reduced risk of data leakage. “We see a 90 percent increase in effectiveness across our client spectrum,” affirms Copps.

In the eDiscovery space, Brainspace drastically reduces irrelevant documents pertaining to a case, bringing in phenomenal cost savings by virtue of the minimal number of documents to be reviewed by an attorney. The efficiency results from pooling together the most responsive documents to increase the speed of review. For instance, a single click enables the user to find a relevant document and view the document cluster in Brainspace. “The time to insight is incredibly fast with Discovery 5,” says Copps. Even before the search option is exercised, Brainspace has already read all the case documents and connected the concepts and documents multi-dimensionally into a single unified intelligence to enable fast and relevant discoveries.

We are committed to augmenting human intelligence with incredible analytic capabilities

“The culture at Brainspace is based on rapid and disruptive innovation, we are not afraid to experiment or radically reinvent our products. Up next on the horizon for us is a significant re-design of the product. Brainspace Discovery 6 is set to be a radical leap forward in ease-of-use and data visualization,” says Copps. As a testament to rapid innovation, the firm is currently working on upgrading the solution, with a variety of enhancements, including entity identification, new platform integrations and continuing to extend the work flow to address more of the Electronic Discovery Reference Model. Slated for October release is an all-new knowledge management product—Brainspace Enterprise, that will help attorneys share and grow their knowledge internally. Reflecting on the future, Copps says, “The big opportunity for us going forward is to reinvent and accelerate learning in organizations. By capturing collective intelligence and placing it at the fingertips of everyone–we are disrupting 20 years of convention and accelerating enterprise innovation in ways that have never been possible before.”

Brainspace Corporation

Dallas, TX

Dave Copps, Founder and CEO

Provides a comprehensive solution for analyzing unstructured data in law firms